Making Baseline Photo Sheets with Landscape

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Photo sheet and Map built from a Report Template

Did you know you can combine the Mobile App with Reports to get a quick and easy Baseline Photo Sheet, complete with a photo point map?  No more dragging/dropping dozens (hundreds?) of photos onto a Word document!

Before learning more, it's recommended that you familiarize yourself with the Mobile App and Reports.

Here are the steps:

Step 1:  Gathering data with the App:

Since the first Baseline Photo Sheet you create will probably be done before the Property record has an associated Stewardship Site, you may need to change the App settings to collect data for Properties rather than the default Stewardship Sites.  Do this by going to settings and changing 'View and collect data for' from Stewardship Sites to Properties.

Property Site Visits get stored as Site Visit Assets. Note that there is a Baseline Report Asset type which can store map data, but it is not possible at this time to collect data directly into that asset type by using the Mobile App.  You can only create a Property Site Visit Asset or a Stewardship Site Visit with the Landscape Mobile App.  If you want to transfer the data from the Site Visit you create to a Baseline Report Asset, you can do so using the copy geography function.  You may wish to transfer the data into a Baseline Report Asset if you want monitors and stewards to have permanent mobile access to the photos and photo points (they'll just have to activate the 'Baseline Reports' layer in the app), since the Mobile App only downloads the last 3 completed Site Visits.

If there you don't already have a 'Baseline Visit' site visit type, you'll want to add one via Settings --> List Items (must be an administrator).  Call it something descriptive like 'BDR / Current Conditions Report Site Visit'.

After that, download your Property or Stewardship Site for offline use and head out to the field.  Open up that Property or Stewardship Site and create a new Site Visit with the appropriate 'Baseline Visit' type.  This will open the site visit details screen. Click 'Start Visit' to begin taking your track, and then the back button to navigate back to the map and begin taking photos.

 

            

 

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Changing settings to collect data for a Property record and starting a new Baseline visit.

 

 

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Starting a site visit and navigating back to the map

 

Use the camera icon within the map to take the photos you need. 

On baseline visits it's very common to take multiple photos at a single photo point, often looking in different directions.  When you do this, the practice should be to Take a Photo --> Add a description --> Keep --> Take the new photo, etc...  As you do this, the photo point number should stay the same, but the photo number should increase.  You should only use the 'New Point' button if you've moved locations and didn't re-enter the map, as overlapping geographic points can be difficult to manage.  As you take new photos, you'll probably want to get in the habit of navigating back to the map after taking one or multiple photos. This will help ensure that not all of the photos get bundled into one photo point.  For more on site visit photos, check out this article.

When you're done with the visit, try to remember to stop your visit in order to stop taking a track and update the visit end time.

Step 2:  Generate the map & photo sheet using a Report

Once you've returned to the office, synchronize the app.  All the photos now show up in the Site Visit that you created.  

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To see what the report looks like, from the Site Visit click the report button on the left and choose the "Baseline Photo Sheet" template.  If the template isn't available, you can build it yourself using the instructions below.

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If you don't have that template, this is what it looks like: (it's basically just a map block and a photo block with a title.  Make sure the category is set to 'Site Visits'.

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Since baseline report documents will be used for future reference, we recommend using only 1 or 2 photos per row.  This article has an explanation of how to order your photos in a report.

After you generate the test report, adjust the Report template as necessary.  If you're having problems with the report, check out this article on common report issues.

 

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